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Council Meetings

All meetings are held at the Municipal Office, 34 Lyle Street Warracknabeal, on Wednesday’s commencing at 9.30am.

2024 Council Meeting Dates

Unscheduled Closed Council Meeting 7 February

The meeting is being held for:
- The Visitor Economy Partnership
- Housing Procurement for Rupanyup, Hopetoun and Warracknabeal
- And the Endorsement of the CEO Mid-Year Review Report

28 February
27 March
24 April
22 May
26 June
24 July
28 August
25 September
23 October
27 November
18 December

Wednesday 26 June

Click here to view the Council Meeting on YouTube.

Wednesday 26 June Council Meeting Agenda(PDF, 1MB)

Wednesday 26 June Council Meeting Minutes(PDF, 1MB)

Attachments:

11.3 Yarriambiack Tourism Committee of Council Meeting Minutes 3 June 2024(PDF, 372KB)

15.1 2024-25 Budget(PDF, 3MB)

15.2 Draft Revenue and Rating Plan 2024-2028(PDF, 2MB)

15.2 Letter - Trust for Nature Covenants(PDF, 275KB)

15.2 Submission Revenue and Rating Plan Review 2024-2028(PDF, 273KB)

15.5 Draft - Child Safety and Wellbeing Policy 2024(PDF, 272KB)

15.5 Draft - Child Safety Code of Conduct 2024(PDF, 189KB)

15.5 Website Declaration(PDF, 57KB)

15.6 CEO Employment and Remuneration Policy(PDF, 244KB)

16.1 Lease Building Agreement 2024 - 2029(PDF, 6MB)

Wednesday 22 May

Wednesday 22 May Council Meeting Agenda(PDF, 907KB)

Wednesday 22 May Council Meeting Minutes(PDF, 986KB)

Attachments:

15.1 S5 - DRAFT Instrument of Delegation - Council to CEO(PDF, 147KB)

15.2 S6 - DRAFT Instrument of Delegation from Council to Members of Council Staff(PDF, 879KB)

15.4 DRAFT Road Register for Local Roads and Streets(PDF, 3MB)

15.5 Risk Appetite Changes(PDF, 219KB)

15.5 Risk Management Manual Revision(PDF, 756KB)

15.6 YSC Performance Reporting Framework(PDF, 1MB)

15.7 Use of Articifical Intelligence Policy(PDF, 143KB)

15.8 Rupanyup Recreation Reserve Master Plan (final)(PDF, 17MB)

15.9 Minyip Recreation Reserve Master Plan (final 02.05.24_reduced)(PDF, 6MB)

15.10 External Private Works Policy(PDF, 384KB)

Wednesday 24 April

Wednesday 24 April Council Meeting Agenda(PDF, 924KB)

Wednesday 24 April Council Meeting Minutes(PDF, 1MB)

Attachments:

11.1 Draft Minutes AR Committee April 2024(PDF, 205KB)

15.1 Financial and Non Financial Performance Reporting Report Quarter 3 Council Meeting April 2024-1(PDF, 2MB)

15.2 Council Plan Quarterly Report Update Quarter 3 2023-24(PDF, 173KB)

15.3 Youth Engagement Commitment Statement(PDF, 2MB)

15.4 Revised MoU between DMS and YSC Marked-Up Version(PDF, 241KB)

15.5 Community Garden FAQ of sale of community garden site(PDF, 917KB)

15.6 Beulah Recreation Reserve Master Plan low-res(PDF, 16MB)

15.6 Brim Recreation Reserve Master Plan low-res(PDF, 15MB)

16.1 AED Registration Reference(PDF, 4MB)

16.1 Call Push Shock Overview(PDF, 9MB)

16.1 Online Directory Reference(PDF, 2MB)

Wednesday 27 March

Wednesday 27 March Council Meeting Agenda(PDF, 1MB)

Wednesday 27 March Council Meeting Minutes(PDF, 1MB)

Attachments:

11.2 Draft AGM Minutes Woomelang Retirement Units Community Asset Committee 07-03-2024(PDF, 357KB)

11.2 Draft General Minutes Woomelang Retirement Units Community Asset Committee 07-03-2024(PDF, 161KB)

11.3 Yarriambiack Tourism Advisory Committee of Council Meeting Draft Minutes 04.03.2024(PDF, 168KB)

15.3 1 Draft 17B Licence between Warracknabeal Lions Club and Yarriambiack Shire Council(PDF, 273KB)

15.3 2 1975 Appointment of Shire of Warracknabeal as Committee of Management(PDF, 70KB)

15.3 3 Wildlife Licence 2022(PDF, 181KB)

15.3 4 17B approval in principle letter Warracknabeal Lions Club(PDF, 204KB)

15.4 Corporate Debit and Credit Card Policy(PDF, 164KB)

15.5 Community Asset Committee Charter Woomelang Retirement Units(PDF, 591KB)

15.6 Hopetoun School Site Redevelopment Feasibility and Business Case Executive Summary(PDF, 1MB)

15.7 1 Revised version of Common Seal and Conduct at Council Meetings Local Law 2024(PDF, 437KB)

15.7 2 Solicitors Certificate Common Seal and Conduct at Meetings Local Law 2024(PDF, 137KB)

15.7 3 Local Law Community Impact Statement(PDF, 139KB)

15.7 4 Feedback from Community Consultation(PDF, 44KB)

15.8 Application Documents(PDF, 6MB)

15.8 Delegate Report 165 167 Scott Street(PDF, 2MB)

Wednesday 28 February

Wednesday 28 February Council Meeting Agenda(PDF, 1020KB)

Wednesday 28 February Council Meeting Minutes(PDF, 942KB)

Attachments:

11.1 Audit and Risk Committee Draft Minutes 19 February 2024(PDF, 189KB)

15.1 Council Plan Quarterly Report Update - Quarter 2 2023-24(PDF, 164KB)

15.2 Community Impact Statement Common Seal and Conduct at Meetings Local Law 2024(PDF, 139KB)

15.2 Feedback from Community Consultation(PDF, 44KB)

15.2 Revised version of Common Seal and Conduct at Council Meetings Local Law 2024(PDF, 267KB)

15.4 Financial and Non-Financial Performance Reporting Report(PDF, 1MB)

15.6 Fair Access Policy & Action Plan(PDF, 451KB)

15.7 Information Privacy Policy(PDF, 505KB)

Wednesday 13 December

Wednesday 13 December Council Meeting Agenda(PDF, 2MB)

Wednesday 13 December Council Meeting Minutes(PDF, 2MB)

Attachments:

14.2 Consolidated Bulk Entitlement Wimmera Glenelg Rivers - GWMWater Conversion Order 2010 as at 29 December 2021(PDF, 699KB)

15.1 Hopetoun Recreation Reserve Master Plan(PDF, 11MB)

15.2 Warracknabeal Recreation Precinct Master Plan(PDF, 15MB)

15.3-1 Hopetoun Caravan Park Masterplan Report(PDF, 3MB)

15.3-2 Final Masterplan Hopetoun Caravan Park(PDF, 5MB)

15.3-3 Hopetoun Caravan Park Public Feedback(PDF, 65KB)

15.4-1 Yarriambiack Shire Council Tourism Strategy 2023-2027(PDF, 5MB)

15.4-2 Tourism Strategy Feedback Summary(PDF, 76KB)

15.5 Value for Money Evaluation Report C274 Road Stabilisation Works(PDF, 1MB)

15.6-1 Tiny Towns Fund Program Guidelines(PDF, 402KB)

15.6-2 Yaapeet Community Action Plan(PDF, 2MB)

Wednesday 22 November

Wednesday 22 November Council Meeting Agenda(PDF, 3MB)

Wednesday 22 November Council Meeting Minutes(PDF, 3MB)

Attachments:

11.2 Draft Yarriambiack Tourism Advisory Committee of Council Minutes 06 November 2023(PDF, 192KB)

11.2 Yarriambiack Tourism Meeting Minutes 6 11 2023(PDF, 192KB)

15.1 Yarriambiack Shire Council Ground Lease Warracknabeal Aerodrome 23.10.23(PDF, 1MB)

15.3 C7 Community Asset Committee Instrument of Delegation Hopetoun Swimming Pool(PDF, 123KB)

15.3 Community Asset Committee Charter Hopetoun Swimming Pool V2(PDF, 630KB)

15.3 Operations Manual Hopetoun Swimming Pool v2(PDF, 705KB)

15.4 Ground Lease DRAFT Lascelles Caravan Park October 2023(PDF, 2MB)

15.6 Minyip Recreation Reserve Master Plan(PDF, 6MB)

15.6 Rabl Park Master Plan(PDF, 8MB)

15.7 Leases and Licensing Policy(PDF, 476KB)

15.8 Service Level Planning Framework Council Meeting Version(PDF, 170KB)

15.8 Service Level Planning Policy(PDF, 121KB)

15.9 Yarriambiack Shire Council Performance Reporting Framework(PDF, 1MB)

15.11 Letter Request Lah east Rd and Mcfarlanes Road Bernard Lidsay

15.12 Valuation Report 16 Stewart St Rupanyup(PDF, 2MB)

Wednesday 22 November - Statutory Meeting

Notice is given for the 2023-2024 Yarriambiack Shire Council Statutory Meeting.

The Statutory Meeting will be held to fix the Mayoral Term, Elect a Mayor and adopt delegations for the 2023-24 term.

The meeting will commence at 9.30am and will then be followed by our Ordinary Meeting of Council.

2023 Statutory Meeting Agenda(PDF, 430KB)

2023 Statutory Meeting Minutes(PDF, 494KB)

Wednesday 25 October

Click here to watch the Council Meeting on YouTube.

Wednesday 25 October Council Meeting Agenda(PDF, 1MB)

Wednesday 25 October Council Meeting Minutes(PDF, 2MB)

Attachments:

11.2 Minutes AR Committee October 2023 Draft(PDF, 181KB)

15.10 TP25-23 Application Documents(PDF, 1MB)

15.1 Annual-Report 2022-2023(PDF, 12MB)

15.2 Financial and Non-Financial Performance Reporting Report Q1(PDF, 1MB)

15.3 Council Plan Quarterly Report Update Q1 2023-24(PDF, 148KB)

15.4 Road Hierarchy Plan 2023-–-2028 T2(PDF, 12MB)

15.5 Early Years Plan 2023-2028(PDF, 8MB)

15.6 Access and Inclusion Plan 2023-2028(PDF, 1MB)

15.7 Public Transparency Policy(PDF, 352KB)

15.8 Council Expense Policy(PDF, 443KB)

15.9 Audit and Risk Committee Charter v4.(PDF, 483KB)

Wednesday 27 September

Click here to watch the Council Meeting on YouTube.

Wednesday 27 September Meeting Agenda(PDF, 1MB)

Wednesday 27 September Meeting Minutes(PDF, 2MB)

Attachments:

15.1 Byrne Street Streetscape Master Plan(PDF, 51MB)

15.1 Yaapeet Streetscape Masterplan(PDF, 63MB)

15.1 Yaapeet Streetscape Masterplans Cost Estimate(PDF, 64KB)

15.2 Financial Reports(PDF, 4MB)

15.2 Minutes AR Committee September 2023(PDF, 117KB)

15.2 Performance Statement(PDF, 3MB)

Wednesday 13 September Unscheduled

Council have confirmed an scheduled Council meeting will be held on Wednesday 13 September at 10:30am. The meeting will discuss tender C323-2023 - Dunmunkle Community Library Redevelopment. The meeting will be closed to the public.